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Does anyone know a good way to capture multiple e-mails from Apple Mail, and add them the BCC line in one go?

 

I want to be able to reject candidates professionally, with a standard e-mail along the lines of:

 

"Thank you for applying to company X for position Y.
I regret to inform you that you have been unsuccessful on this occasion, as you did not demonstrate the required skills in your application.

<Something nice about the future job search>"



All my openings are on job boards and all come to one e-mail address.  I'd like to be able to capture all my rejections, group them into one e-mail and fire it off.

 

Can anyone help?

 

Thanks in advance

edzaun's picture

 Hi SCGoldie,

Speaking for myself, I never BCC anything at work. To me, it is dishonest and unethical.

Any email message should include all recipients clearly visible to all, much like a secretary used to put his initials at the bottom of the letter to let everyone know he typed the page. The only reason to BCC is to hide the fact that others are seeing the same message.

In most cases, people BCC someone outside the email chain to show the content. Typically, this is done with harmful intent, such as BCC'ing someone's boss to launch an attack by showing an example of a poor email or something easily taken out of context. Of course the sender will exhibit exemplary conduct in that exchange.

In your case, simply paste the reply into an email for each recipient and send it. It might take a little more time but it sends the right message to the recipient, to you and to your team who might know of this practice. How long does it take to hit "Reply"-"Paste"-"Send"?

If you BCC someone, it implies an acceptable practice and people will rationalize it to fit their mood. Little or no good will come from that.

In addition, the rejected recipient will know the email was sent to more than one person and not to them specifically. This, in my opinion, will not send the right message and encourage future applications for jobs they might be qualified for.

If this task is too time consuming due to the large number of rejections, is it something you can delegate?

 

Ed Zaun

DiSC Profile 7-3-1-2

damog's picture

Thanks for the advice Ed. I followed it because it seemed like the right thing to do. I had 135 applications for 2 positions and responded to them all individually to let them know the outcome (and also to acknowledge their applications). For those that I interviewed (24 - it's a good time for us to be hiring!) I responded with some personalised general feedback in my rejection.  For the remainder I just informed them of the outcome and thanked them for applying. It only took an hour or so. I was surprised to receive several dozen responses thanking me for taking that courtesy, as hardly anyone else ever even acknowledges the outcome, let alone receipt of applications.

I now know how Mark must feel receiving all his thank you notes.  The one that stood out to me said "that was by far the best rejection letter I have ever received".  That alone made all the effort worth it.  I don't think it would have hurt our company brand any either! I believe in treating others as you want to be treated - as humans and with respect.  

Thanks everyone at MT for all the advice and creating a portal to help us share ideas  I don't know where I would be without you.  Certainly not as confident and capable as I am today.

Regard,

Damian 3347