Facilitating Ground Rules to Start a Meeting

Submitted by mauzenne on Sun, 11/23/2008 - 07:22.
in

This cast shows how to facilitate the capture of Ground Rules when starting a meeting.

Finally we return to discussing presentations! Both Mark and Mike have recently been in the audience for professional presentations, and it was an eye opening experience for both of us. We think every manager -- and by definition if you're a manager, you have to assume you're going to be a presenter -- ought to have presentation training.

And we think we're the ones to do it. ;-)


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JPMasters's picture
Submitted by JPMasters on Tue, 11/25/2008 - 21:21.

HI Mike and Mark another series of

HI Mike and Mark

another series of gems.

I ran a workshop today and we did use the Ground Rules concept. The first offering from the floor was "No Ground Rule!" - and up it went on the flip chart. Eventually this was expanded to with about 3 clarifications "No Ground Rules if we behave ourselves and respect each other". Putting it up lead to self editing!

Kind regards
Jason

mahorstman's picture
Submitted by mahorstman on Wed, 11/26/2008 - 04:06.

Jason- Classic. I must say, were I

Jason-

Classic. I must say, were I running the meeting, that someone who responded that way would get a mental raised eyebrow from me. And yet, it turned out well, so well done!

Mark

JPMasters's picture
Submitted by JPMasters on Thu, 11/27/2008 - 05:50.

Hi Mark, there was a look!

Hi Mark,

there was a look! Particularly is it was the IT Manager and I was running a workshop for business improvements with his internal clients!

regards
Jason

bdelfavero's picture
Submitted by bdelfavero on Mon, 12/01/2008 - 00:28.

Great cast! My team of IT Business

Great cast! My team of IT Business Analysts has used ground rules successfully for a number of years now, and we won't facilitate any requirements sessions without them.

One technique we've used to enforce them is by creating a fine to which the meeting participants agree upon. It may be as simple as charging $1 for each infraction, or singing a song to the group. Usually the teams agree to a monetary fine, and the proceeds are either donated to charity at the end of a project, or used to fund a team party. It becomes a bit of a game between the meeting participants, and the participants are the ones ultimately enforcing the ground rules, not the facilitator.

Regards,
Bill

Martin Silcock's picture
Submitted by Martin Silcock (not verified) on Wed, 12/03/2008 - 18:22.

Very useful cast. In todays climate

Very useful cast. In todays climate f2f meetings may be reduced to cut cost of travel. this means virtual meetings and conference calling likely to increase.

Would be good to have a cast on good practice for virtual collaboration meetings etc. how to adapt the principles, but also any other ways of working that need translation into this environment.

mahorstman's picture
Submitted by mahorstman on Thu, 12/04/2008 - 02:16.

Martin- It's on our

Martin-

It's on our list.

Mark