How to Run Your Staff Meeting (Part 1 of 2)

Congratulations on this your 100th

Congratulations on this your 100th podcast

... And a good one. Contragulations for

... And a good one. Contragulations for the quality of this one ! Same good material as the post about feedback and O3 !

Maybe I'll get an aswer to my questions in the second part ?

- For weekly meetings (O3 and team's), you recommend not to plan them on Mondays or Fridays. Very difficult to do when some members of the team are frequently "on the road". This kind of people are "physically on site" on Mondays and Fridays

- One of my site managers does O3 (30 mins) and a very brief team meeting (10 mins) every morning. He also has a "commercial meeting" every week (30 min), gathering one rep / his assistant / the purchasing manager / the site manager. Should he add a weekly team meeting or is the every-day-morning-meeting an acceptable replacement ?

Thanks

Cédric.

Cedric- What we said was, not Monday

Cedric-

What we said was, not Monday MORNING or Friday afternoon.

Your site manager ought not to change anything. It's an acceptable replacement, and we like those fastfastfast meetings. When crisply run, they are our favorite meetings of all!

Mark

Mike, This cast seems too short and

Mike,

This cast seems too short and is terminated suddenly. Can you look into it?

Thanks

Cuong

Cuong, Sorry for the troubles! You

Cuong,

Sorry for the troubles! You may want to try deleting the file and re-download. As far as I can tell, the file is ok.

Mike

Mike, I had similar download

Mike,

I had similar download problems in iTunes. The cast came to my iPod at 55 seconds long. Although it could be that coung and I are just unlucky.

Andy, Hmmm ... thanks, that helps!

Andy,

Hmmm ... thanks, that helps! Have you been successful at re-downloading?

Guys - great advice on effective weekly

Guys - great advice on effective weekly mtgs with directs. I need your thoughts on one variation you did not cover. I have a weekly Leadership Team mtg with 7 key staff. My question, 3 of the team members are Program Directors and supervised directly by my Program Operations Manager also in the meeting. I value input and comments from my key leaders, but this creates some minor confusion at times for my Ops manager.

My overall goal is to create a team mentality and openess of input, feedback between all members and quality communication.

Thanks Tom

Tom- Okay... but what's your

Tom-

Okay... but what's your question?

Mark

is it a problem or how would you

is it a problem or how would you recommend dealling with a weekly meeting which includes my directs, but also a few of the directs of one of my directs? The discussions we occasionally get in to makes my one direct feel awkward that some of her directs are involved, hearing, having input on issues at the same time she is. Although, my purpose at these weekly Leadership mtgs is to create an openness to ideas and thoughts, in contrast to a managment hierarchy that exists outside of our Leadership mtgs.
Any thougts or advice?

Tom

Tom- Stop inviting those skips. The

Tom-

Stop inviting those skips. The "openness" you seek is much much harder to achieve than you want it to be, and you can't do it only in a staff meeting.

Trust those skips' bosses to speak for them...and hold them accountable for doing so.

Mark

Love all your podcasts and have found

Love all your podcasts and have found them really useful for my development. How do you guys feel about using your theories in our development material as long as we give you the recognition for the theories and include the links to your website on our sites?

BikingBelly- All our work is

BikingBelly-

All our work is copyrighted - the license that is attached to it allows you personal use only. That means the use you're requesting is specifically prohibited by our license.

If you'd like to discuss a corporate license, we'd be happy to. Until then, please respect our work according to the license.

Thanks for asking!

Mark

Hi Mark, What about writing an

Hi Mark,

What about writing an article on one on ones for publication in a professional (pharmacy) journal using the standard reference format?

Thanks,
Rodney

Mark, I think you might be

Mark,

I think you might be over-extending the concept of copyright in response to bikingbelly's query. Note that (she/they/it?) asks about using your theories, not your materials. Copyright will certainly protect your expression of your ideas, but does not protect those ideas in and of themselves. For example, one does not need a license in order to write up a corporate manual suggesting that people conduct one on one's, staff meetings and give feedback. They do need to respect the copyright on your podcasts and any other documents you provide on your website.

I certainly think it makes sense to provide a corporate license scheme which allows use of material such as podcasts, and I'm sure all of us in the Manager Tools community are keen to respect your intellectual rights to the fullest extent.

Perhaps this might be a topic for discussion in the forums, as it is really very important, but also completely off the topic of how to run staff meetings.

Tomas- Perhaps you're right, and I

Tomas-

Perhaps you're right, and I didn't communicate well. Thanks for sharing. Mike and I go back and forth about openness and IP issues.

Here's a different way to look at it: if we start competing with members who take our work and sell it for their own profit, or use it internally to save money in ways that stretch the boundaries because "podcasts are free" and "information wants to be free", we'll be much less motivated to continue to make much less money than we used to for a lot more work.

Unfortunately, we know that there are many many instances of our work being used specifically and directly against our licenses. All we need is one consulting firm to simply take our "ideas" and sell them with some slick packaging to large corporate clients, and one part of our future revenue stream disappears. We have no interest in competing in and losing a marketing spending war.

We don't like the legality of all this any more than anyone else, but we've learned that we have to be careful. In this instance, I felt that we may have been moving past the slippery slope. I do understand the difference between ideas and product. Too many ask to use our ideas, and then simply post casts internally, and/or post our documents.

It's .... disheartening.

Clearly I didn't do a good job communicating: my apologies.

Mark

Initial And Periodic WWW/TALA.

What is WWW/ TALA?

WWW/TALA

WWW is short for "What went Well".

TALA stands for "Take a look at".

They are used during the After Action meeting (AKA "the Hot Wash).

There's a podcast for that of course:  http://www.manager-tools.com/2006/02/feb-2006-members-podcast-the-hot-wa...

Basically a technique to quickly get feedback on what went well and opportunities for improvement.  Very effective and highly recommended.