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Archive for February, 2006



How to Fire Someone (Well, Almost)

February 27th, 2006

Ok, let’s get this out of the way … this is not *really* a show about how to fire people. Rather, today we discuss how to take a poor performer and turn them into a good performer. And when, despite your best efforts, you are not successful in helping the person turn around, how to be in a position where you can fire the person. You may not feel good about it (that’s ok, you shouldn’t!), but you will be confident in your decision and be able to put your head down on your pillow and sleep at night.

There are six steps:

  1. Feedback
  2. Systemic Feedback
  3. One on One Performance Discussion
  4. Coaching
  5. Formal Performane Discussion and Notification
  6. Coaching Within Your Corporate Process

We’ll review these steps at a high-level today, and come back to them with more detail and some examples over the next couple of podcasts.

If you’re one of our many listeners who come to the website each week to download the show, try subscribing. Simply go to iTunes, download the iTunes player, and then click on the iTunes subscription button on the left side of this web page. It’s quick, it’s easy, and you’ll have the convenience of having the Manager Tools podcast downloaded AUTOMATICALLY each week. Give it a try!

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Amazon the Phoenix

February 20th, 2006

This weekend I killed Amazon, and then I got smarter, and it rose like a Phoenix, and it looked a LOT more profitable a couple of years from now.

I thought I’d share my thoughts about Amazon because I want to take frequent opportunities to encourage our Manager Tools community members to read. If you need help, go to our book list (which we are updating with comments shortly). Heck, even fiction. Read Tom Wolfe, or John D. MacDonald, or JK Rowling, or Carl Hiassen.

Or, Drucker.

Okay, long story. I was readying several books for mailing to the winners of our recent “Boss Communications” question. As I was doing that, and musing on the INCREDIBLE value of The World is Flat, I came across an article about Sony’s new (book) Reader. I’m thinking: BIG FLATTENER of the future.

There are several reviews which seem to suggest that we are past the Newton stage - this version might work. Their earlier version shared other Sony products’ issues with “overly” tight copyright protections, and apparently died.

But the product they are set to introduce has been getting a lot of good press. They might have it just right. Basically, it can hold thousands of books, and apparently the electronics are such that it’s fairly easy to use - read: easy to read from.

If you’re a professional, you should be reading constantly. Maybe you don’t have the problem of toting new hardbacks on planes (try Tom Wolfe or Tom Clancy or Jonathan Strange and Mr. Norrell), but still! Books today, compared to the miniaturization of my phone and address book and laptop and boom-box… They remind me of the original laptops, with the appellation “luggables.”

So, a digital reader, with all the books on it I’m reading… wow. I do love my bookshelves, but can come up with other decorating ideas.

Now, here’s where I got stupid and then slightly smarter. I thought to myself, WOW. Think about it. We’re going to be able to buy books digitally. No more shipping costs. No more value in the Amazon model! Amazon is in trouble! (Sony will be selling from their own site).

I panicked a bit. You’re probably thinking, but wait, not everybody can afford north of $300 for a reader… and you’re right. But I would have submitted at that moment this weekend that this device would be the beginning of the end, if not the end, of Amazon.

All of you smart reader/listeners have already figured this out, of course. People are still going to go to Amazon for books… but NOW, Amazon’s costs just went WAAAAAAY down! Suddenly, Fawkes flies, and Amazon sells off warehouse space it doesn’t need, and it’s as if the “new” economy, the digital one, ends up going through a shake out just like the “old” economy did with the leaning out of supply chains. Because I am happy to pay $20+ for a book, in whatever form. If they can still do that, and the marginal cost of producing a second one is ZERO… WOW.

No, they probably won’t be able to charge what they charge now. There may be a race to the bottom. But costs will have gotten there first.

Digital books are coming. That, to me, is both a flattener, and a RESULT of flattening.

There’s so much more to this (travelling with laptops replaced by reader and smartphone with email)… I’ll recur to this theme soon.

Mark

(Yes, mine will be one of them. “The Effective Manager” is the working title. And yes, I AM working on it.)

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Improve Your Feedback

February 17th, 2006

It’s been quite a while since we talked about feedback. We think one of the reasons for that is that there’s some negativity to it. What we mean by that is that one on ones are an easy winner. It’s about your team member, they want more time with you, a half hour with you every week seems too good to be true. And, if you’ve stuck to it, you’ve noticed improvements in areas that go beyond just employee relationships. Maybe they’re kind of hard on your schedule INITIALLY, but they’re perceived positively.

Not so much with feedback. I bet when we even SAID feedback, some of you cringed. Even though we encourage AFFIRMING as well as adjusting feedback, for some reason managers have a somewhat negative reaction to the feedback model.

And we think we know why: because adjusting feedback introduces conflict, or tension. Let’s not argue the merits of the value that sandpaper delivers to fine woodwork here today. Rather, we have an additional level of learning for you to use when you deliver feedback. Or put differently, we have an add-on to this tool which will make you more willing to use it, and will make the tool even MORE effective. (Though those of you who use it will find that hard to believe.)

During the show, we make reference to the DiSC® Behavioral Model. You’ll find a useful summary of the DiSC model here. You may even want to print it out and have nearby while you listen to the show.

If you are interested in learning in detail about YOUR profile, you may purchase the online version of the DiSC Profile here.

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May I save you $5,000? And some embarrassment?

February 16th, 2006

When Peter Drucker died last year, I was saddened that I had never had the privilege of meeting him. Whenever I read his works, I was stunned by their simplicity and power. It seemed to me that he could cram more insight into a well-written sentence than even John D. MacDonald. I had always hoped to sit down with him for even just 15 minutes, to ask him 2-3-4 questions. Perhaps the highest praise I could give him is that I would have taken a week off to simply come up with the best 2-3-4 I could. That’s how precious that time would have been to me - to make THAT 15 minutes valuable, I would have taken a week.

In part I fantasized about taking this week to prepare as a way of paying homage to him. If you’ve read The Effective Executive, you know why. Drucker’s first insight in the greatest management book ever written is that the most precious resource an executive has is TIME. The effective executive knows where she spends her time, and that her time is spent on the RIGHT THINGS.

Which brings me to saving you and your company a lot of money.

Whenever I’m engaged by an executive to coach them, one of my first (if not THE first) actions is to request their schedule for the previous 3-6 weeks. I want an answer to a question I don’t want them to hear me asking: what is it that you DO? How do you spend your time? Because what you DO really IS what your priorities ARE.

Let me say that again, differently. Your “priorities” are what you DO. The inferential proof of what’s important to you is how you spend your time. Your BEHAVIOR is the pigment on your life’s strategic canvas.

I usually set the calendar aside, and then in our first meeting, I ask them one or more of these questions: “What are your priorities? What do you consider most important in your role? What do you see as the primary responsibility of your role?”

Shortly after I’ve spent my first day with an executive, I review their answers to my questions. Then, I compare their answers with their schedules.

90% of the time they don’t match.

When I review with my clients what they said their priorities were, versus what their calendars proved they actually were, the primary emotion, once we fight through disbelief and dissembling, is embarrassment. The smart ones get something powerful from this: the disparity between what they know their jobs to be and what they spend their time doing is the primary source of their dissatisfaction in their role.

How does this insight save you and your firm $5,000?

Because you don’t need to hire me to show you. Do it yourself, today. Put a half hour on your calendar some time today. (Oh, you’re not that busy). In the first 5 minutes, set up Outlook (or whatever) to begin printing your daily calendar for the past 6 workweeks. If you have a light enough daily schedule that it will all show, print your calendar in weekly view - it’ll go faster. We’re not measuring busy-ness here.

In the next 10 minutes, write down your answers to the questions I asked above. Take only 10 (uninterrupted) minutes. It’s unlikely you’re going to come up with better stuff after 10 minutes. I’ve asked this question 500 times, and that’s how long it’s taken. Don’t think back over your calendar and ‘infer’ your priorities from what you’ve been doing…that’s cheating. If you want to look at your job description, fine. If you want to look at your metrics, fine. Whatever. Just write down what you think your priorities are.

In the last 15 minutes, compare your calendar with your “priorities.” One rule I DO apply to this exercise is that unscheduled time does NOT get credited to ANY of your stated priorities. If you’re someone who says that you only schedule times for meetings, or things that require other people, you probably don’t like this rule. I’m sorry about that. But like I said, I’ve done this several hundred times, and I’ve watched people just like you work. If your time is unscheduled, you are SPECTACULARLY ineffective and inefficient. (It’s because you don’t treat time as your most precious resource, so you squander it.)

If that last point gets under your skin, I’m both sorry and a little glad. It’s not the embarrassment many of my clients feel, but hopefully, it will energize you to take control of your time. You can buy Drucker (link below) to learn more.

In half an hour (plus the time it took to read this post), you’ve learned one of the most powerful lessons my clients pay me $5,000 for.

Let me know how things go when you start behaving around your stated priorities.

It’s a privilege to serve you,

Mark

Manager Tools link to Peter Drucker’s the Effective Executive

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Developing Leaders is Simple

February 14th, 2006

Recently I was asked by a university leadership professor about training corporate leaders the way the military trains its leaders. Specifically, he wanted a review of books that might help him with how the military does it. As I was reviewing the books, I realized the extent to which I took my own training - particularly about delegation - for granted.

I’ve excerpted my note to him here, and am happy to hear comments.

**
Perhaps the most important thing I can say about leadership “training” in the military is that it is NOT what people in corporations think of when they think of leadership training. When a corporate or academic person thinks leadership training (at least in the U. S.), in my experience, they are thinking of a combination of classroom, reading, discussion, off-sites, 3-day facilitated sessions, and perhaps external/individual coaching.

When the military talks about leadership training, they just mean leadership.

What I mean by this is that the military has discovered that one thousand hours of leadership training are worth about 15 minutes of actual leading. Being given true responsibility for people, budgets, projects, missions, lives, and being asked to do one’s best and learn from success and failure is the best way to develop leaders. The military trains leaders by giving them real responsibility at the lowest levels (by pushing decision making down the chain of command as far as possible), and allowing junior leaders -soldiers, sergeants, young officers - to take action and learn as they do. The military does this not IN SPITE OF the chance that soldiers might die because of a mistake, but BECAUSE they might die, and they need their leaders to learn more quickly than in any other endeavor. A leadership professor might say this is “frequent, early feedback.” A corporal would say to that, “yeah, whatever. But I want my lieutenant to know what the hell he’s doing, and it doesn’t seem to me that they teach that in school.”

I spend a lot of time dealing with this when clients find out that I am a Military Academy graduate. Several have even said, “Make my folks into a bunch of West Pointers!” I invariably say “the way to start is to stop taking them places and ‘teaching’ them things, and start giving them real work that has consequences . Give them feedback and coaching until they are blue in the face . Make them work on hard things and big projects - things their bosses are working on now. Let the bosses pick their heads up off the day to day, and let that ripple up the chain so that senior leaders aren’t proofreading advertising copy.” This is how the military “trains” leaders.

I had four reminders of the important differences between the military way and the corporate way recently.

First, there have been a couple of articles recently touting Jack Welch’s new book, Winning. Some people like Jack, some don’t. I’m a fan. Many of his detractors have drawn erroneous conclusions from his A/B/C ranking of people, but that’s a whole separate discussion. In his latest book, he lays out a very simple, 3 step way to look at strategy: (1) Get a big ‘aha’ about your business - a way to get competitive advantage; (2) Put the right people in the right jobs; (3) Seek out best practices and implement them intelligently.

Another way he describes this is: Pick a general direction and implement like hell. Everything I know - my entire experience in the military and business - says this is true. I’m a consultant, and Jack’s comments about consultants are ALSO true: “the way these experts talk about strategy - as if it were some kind of high-brain scientific methodology - feels really off to me.”

Okay, keep Jack’s thoughts in your head as I go to the second reminder- a companion article in Fortune entitled, “Get me a CEO from GE!” The article suggests that many companies would love to tap the GE talent pool for senior leadership. And they do: 5 of the Dow 30 companies are run by ex-GEers. This particular article suggests that “the GE playbook may not travel well”, because of the 34 transplants running major companies, 17 out-performed the S&P 500, and 17 under-performed it. But while true - the GE playbook will NOT travel well to certain places - the companies still want GE TALENT.

And why? Crotonville is to be lauded, the article says (rightly in my opinion): “But at least as important was GE’s early decision to create dozens of autonomous units and rotate managers among them. If you were the old IBM or Ford or GM or Exxon, you didn’t run a true profit and loss until you were way up in your career. At GE you have all these farm leagues where you can test people.”

One final point: “if there is a GE playbook, it is this: ‘An absolute belief that great people build great companies,’ Welch says.”

So. Arguably the most successful (long term) company in America is an engine of leaders, and its most recent leader says it’s all about “picking” a direction, getting the RIGHT PEOPLE onboard, and implementing (which is a decidedly prosaic, people-driven activity).

Third reminder. In the same Fortune, Wal-Mart was profiled. The article talked about, of all things, the famous Saturday morning meeting. The largest company in the world, and recently the most admired, believes the single most important thing it does outside of serving customers millions of times a day is a 3 hour meeting held every Saturday morning in Bentonville. This is a meeting of regular people, talking about selling regular stuff to regular people. It is not training, it is not strategy, it is not HR, it is not “futuring”, or a focus group. It is a store operations meeting, because what Wal-Mart does is operate stores. It’s former STORE MANAGERS (promoted to run more stores) who are listened to intently at these meetings. It’s the stores - small autonomous units where leaders are leading, growing, trying, failing, succeeding and sharing - that Wal-Mart believes is the key to its success. These meetings are NOT training, though people do learn things. They are learning by doing.

And lastly, 60 Minutes recently did a segment on West Point, and how its young graduates are going to Iraq… and succeeding, and teaching the Army about how to win wars like the one in Iraq. (Ironically, one USMA grad described urban warfare in Iraq as ‘combat in a Wal-Mart’). Rest assured, these young men and women did NOT know what they were getting into, though West Point training is very good. Training is not doing. The piece made quite a fuss about how the young leaders were adapting, and sharing ideas, and learning what they needed to unlearn.

Those military leaders in Iraq are leading reservist soldiers who may come back to the states and go to work at Wal-Mart or GE. They are learning to lead the same way Wal-Mart and GE want their leaders to: by leading, by running a department, by running a project, by being responsible for men, materiel, ammunition, prisoners, results. NOT by going to class, not by reading, not by going off-site.

The biggest company in America, the most successful long-term company in the US, and the stunning winner of the early Iraq war all do leadership training the same way: by allowing their people to lead.

This is not a coincidence.

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Micro-Communications — Part 2

February 13th, 2006

Last week, we discussed the “Listening” side of communications. This week, we cover the other side, the “Responding” side. Of course, responding when you’re in agreement is the easy part. However, how do you respond when you disagree or there is potential conflict? That, my friend, is what this week’s podcast is about!

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Micro-Communications

February 5th, 2006

We talked recently about managerial communications, looking at the various ways you as a manager can deliver your message and the organization’s messages to your team. There’s more to talk about there, but we’re going to tackle a different type of communication this time.

Mark’s core skill is coaching managers and executives on their effectiveness. These efforts take many different forms, because different managers have different strengths and weaknesses. Some managers barely speak to their teams, are not personable, and are perceived (rightly) as not caring about their direct reports. They wonder why they can’t seem to get anything done.

Others of us show genuine care and concern for our team and communicate often, but our desks are a disaster. We don’t know how our team is performing against the standards the organization sets, and we’re constantly late meeting deadlines.

So, different managers need different help in achieving what OUGHT to be our core mission: effectiveness, which is achieving the right results for our organization.

And yet, Mark notices that regardless of their other skillsets, regardless of other strengths and weaknesses, almost all managers and executives he coaches need help with what he calls micro-communications, which is a critical but overlooked subset of interpersonal communications in general.

So, in this cast, we address some things you can do immediately to become more effective in your micro-communications.

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Find Specific Shows Faster

February 4th, 2006

As we’ve grown our library of shows a bit, we’ve frequently been asked “Have you done a show on [pick your favorite topic]?” I must admit, finding shows on the site is not the most user-friendly task.

Although not a complete solution, to ease the burden a bit we’ve added an Archive Index page (located on the sidebar under the heading “Archives”). Let us know whether this helps at all.

Mike

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