Meeting Agenda Template
In our show on Effective Meetings, we discussed how to create an effective meeting agenda. Here's a Sample Meeting Agenda for you (it's in MS Word template format) based on the guidance we provided in the podcast. We've left it in Microsoft Word to allow you to manipulate it, versus making it a PDF file.
If you want to mess around with other formats, we recommend you be very careful of many sites that you can get to by googling "meeting agenda". Many of them fall prey to the bad habit of using durations rather than start times (If they even list times at all), and many don't follow several of our prescriptions.
We like a lot of the samples at the Microsoft Office site. You can get there by googling just "office", then clicking on the MS Office homepage link on Google. Click on Templates on the navigation bar on the left of the page, and on the page that comes up type in "agenda" in the search bar.
You'll note that there's a lot of BLANK SPACE in our sample agenda... that allows you take notes on the agenda itself, and THOSE BECOME YOUR MEETING MINUTES. It takes a time or two to get this habit right, but you will love it once you (and your team members) develop the habit.
We use a table to make everything line up neatly, and we've left the GRIDLINES on the table showing so you can change them if you like. But - GRIDLINES ARE NOT BORDERS. Gridlines just show you where the table is and never print. We urge you to avoid adding BORDERS. Leaving them off makes it easy to take minutes right on the agenda, as mentioned above.
If you can't see our gridlines, switch to Normal or Print Layout to see them. If you don't want them to show at all, on the Table menu, click Show Gridlines.
If you add borders and then want to remove them:
1. Do one of the following:
2. On the Format menu, click Borders and Shading, and then click the Borders tab.
3. Under Setting, click None.